Screen a list of names against the OIG exclusion list and state Medicaid lists

What the record contains

• Title ("Exclusion Screening Record"), record ID, your organization and the name of the person who ran it (both optional, typed by you and stored nowhere).
• Date and time of the screening (your computer's clock, and the time stated by this service in its responses).
• Every list screened and its version: for the LEIE, OIG's update date, the month the data runs through and the SHA-256 of OIG's UPDATED.csv file; for each state list, the agency, the as-of date (or the last check when the file states no date), the source file and its SHA-256.
• The matching method and threshold, and what each result means.
• A table of every name with its result (possible match, no match, no match after filters), the best record per list and the score.
• For each possible match: the listed name, city and state, NPI or license when published, the action and its date, why it matched, and where to verify it (OIG's search for the LEIE, the state agency's list for a state list).
• A "reviewed by / date / notes" block for the person who verifies the possible matches.
• A record ID and a SHA-256 of the record content, which is attached to the PDF as a JSON file. Note the hash in your own log when you file the record; a matching hash later shows the attachment has not changed since then. The record is generated in your browser and is not signed or kept by Starry Night, so it is not proof of authenticity.

How it works

1. The page reads your list (pasted text or a CSV file) in your browser and checks each line: state codes, NPI check digits and dates.
2. It sends the names in batches of 25 to this service, which screens them against its LEIE mirror and its copies of the state lists you ticked with the same matching as the connector's tools: names in any order, middle names and initials, suffixes, nicknames, one-letter typos, and business names without LLC or Inc. Nothing is stored or logged.
3. Results appear on screen, and the PDF is built in your browser from those results.

Limits

• Lists covered: HHS-OIG's LEIE and these state Medicaid lists: New York Medicaid Exclusion List (NY); Medi-Cal Suspended and Ineligible Provider List (S&I List) (CA); Texas Medicaid and HHS Exclusions List (TX); Michigan Medicaid Sanctioned Provider List (MI); Georgia OIG List of Excluded Individuals and Entities (GA); Maryland Medicaid Sanctioned Providers (MD); Louisiana Department of Health Adverse Actions List (LA); Arkansas DHS Excluded Provider List (all DHS programs) (AR); Kentucky Medicaid Provider Termination and Exclusion List (KY); NC Medicaid State Excluded Providers List (NC); Washington Provider Termination and Exclusion List (WA). Not covered: the SAM.gov exclusions and the lists of Florida, Illinois, Pennsylvania, New Jersey, Ohio, Massachusetts and the other states not listed. Other lists may also apply to you.
• Name-based matching. Screen former names too (maiden or previous married names). Confirm every LEIE possible match on OIG's online search with an SSN or EIN, and every state-list match with that state agency.
• Each state list is a copy of the file the agency published, as of the date shown; agencies update their lists on their own schedules, and each list's scope is the agency's (some also list terminations, suspensions or other adverse actions). Entries a file marks as reinstated are left out. Dates of birth, street addresses and owner names in state files are never kept.
• A record documents a screening run. It is not legal advice and does not show that anyone is or is not excluded.
• The LEIE mirror follows OIG's monthly file and can lag OIG's online search.

Questions

How many names can I screen at once?

Up to 500 names per run, pasted one per line or uploaded as a CSV file with a name column and optional state, NPI and date-of-birth columns. OIG's own online search takes up to five names per search.

Which state Medicaid lists are included?

New York Medicaid Exclusion List (NY); Medi-Cal Suspended and Ineligible Provider List (S&I List) (CA); Texas Medicaid and HHS Exclusions List (TX); Michigan Medicaid Sanctioned Provider List (MI); Georgia OIG List of Excluded Individuals and Entities (GA); Maryland Medicaid Sanctioned Providers (MD); Louisiana Department of Health Adverse Actions List (LA); Arkansas DHS Excluded Provider List (all DHS programs) (AR); Kentucky Medicaid Provider Termination and Exclusion List (KY); NC Medicaid State Excluded Providers List (NC); Washington Provider Termination and Exclusion List (WA). These are the state lists this service loads so far, each from a public file the agency publishes. Other states publish lists too; check the ones that apply to you. The Arkansas list covers every DHS program, not only Medicaid. For Washington, only the Health Care Authority (Apple Health) list is loaded, not the DSHS list of social services providers. Not included: Florida, Illinois, Pennsylvania, New Jersey, Ohio, Massachusetts and the other states not listed, and the SAM.gov exclusions. Each state list is screened by name with the same matching as the LEIE, and every possible match links to that state agency's own list for verification.

Is the list I screen stored?

No. The page sends the names to this service in batches of 25, each batch is screened in memory and discarded, and nothing about the names, NPIs, dates of birth or results is stored or logged. The PDF record is built in your browser.

What does the PDF record contain?

The date and time of the run, every list screened with its version (for the LEIE: OIG's update date, the month the data runs through and the SHA-256 of OIG's file; for each state list: its as-of date and the SHA-256 of the state's file), the matching method and threshold, every name screened with its result per list, the details of each possible match with the link to verify it, a reviewed-by block for a person to fill in, a record ID and a SHA-256 of the record content, which is also attached to the PDF as a JSON file. The record is generated in your browser and is not signed or kept by Starry Night, so note its hash in your own log when you file it.

Does a no-match clear a person or business?

No. A name search can miss someone listed under a former name, and the record covers only the lists it names: the HHS-OIG LEIE and 11 state Medicaid exclusion lists (NY, CA, TX, MI, GA, MD, LA, AR, KY, NC, WA). It does not cover the SAM.gov exclusions or other states' lists. A no-match means no record on those lists scored at or above the threshold for the name as entered.

How do I confirm a possible match?

For an LEIE match, search the name on OIG's online search at https://exclusions.oig.hhs.gov/ and use its verify step with the person's SSN or the business's EIN. For a state-list match, check the state agency's own list or lookup (the record gives the link for each list). Write the outcome in the review block of the PDF.

How often should a list be screened?

HHS-OIG updates the LEIE monthly, and HHS guidance recommends checking staff and contractors against it monthly; many state Medicaid agencies ask providers to check their state list too. The mirrors follow each published file, and the record shows which version of each list was used.

CA list: CHHS Open Data Portal, Creative Commons Attribution (CC BY); source: California Department of Health Care Services.

The PDF is made with pdf-lib (MIT license), served from this site: licenses.